expense@work

Take complete control of your organisational spending with expense@work

Completing, authorising, reconciling, re-checking, adjusting VAT and re-keying personal expenses data is tedious, inefficient and expensive. The time and cost of a single expense claim with fifteen entries has been calculated at over £150. Clearly, automation of the entire expense management process brings immediate and lasting benefits.

Recognised as the most functional, flexible and scalable expense management solution available and renowned for its ease-of-use, expense@work also ensures seamless integration with INFOR SunSystems.

Organisations deploying expense@work achieve:

• internal plus HM Revenue & Customs regulatory expense management compliance
• exceptional financial control
• powerful expenses reporting

expense@work features

• fully customisable forms that can be tailored to your exact data capture requirements
• proxies can be configured to enter expenses on behalf of other employees
• receipts can be attached electronically to expense lines and viewed online by managers
• routing rules and customisable workflow with multi-level approval hierarchies
• extensive reporting options that can be deployed to employees and management
• automatically enforce company expenses policy
• mileage rates are automatically calculated and adjusted based on rules and miles travelled
• expense transactions can be imported from all major banks and credit card providers
• monitor carbon footprint levels associated with employee expenses
• record expenses against employee, client, project and multiple user-definable dimensions
• maintain a full audit trail of all transactions
• configure multiple form types (e.g. cash expenses, credit card forms and cash advances)
• forms can be configured for single or multi-currency operation
• employees can be assigned an individual or location-determined base currency
• automatic calculation of VAT, GST and other statutory requirements
• help text can be tailored and configured to local requirements
• email alerts can be sent to employees and managers, based on predefined events
• configurable security and active directory support